Today, AP invoice information is keyed only once. Accurate filing has been achieved with no additional man power! Document retrieval has been reduced from 30 man-hours a week to just seconds per inquiry because information can be accurately accessed in so many different ways. Even audits can be done remotely, streamlining the process. Electronic document routing has reduced invoice payment cycles from two to three weeks to a matter of days, allowing the company to take advantage of early payment discounts. The approval workflow is very transparent and employees are more accountable now that every invoice can be monitored electronically by the Controller. Additionally, paper invoices no longer need to be mailed all over the country for approval, saving time and money.
Value Place has entered a strong growth phase and DocuWare has saved the Accounting department the expense of adding personnel to keep up with the growth. Hotel managers and employees outside of the Accounting department love the new system because it gives them secure access to needed information allowing them to do their own research to develop accurate Profit and Loss reports.
“Implementing DocuWare has streamlined our accounting processes, but its biggest impact is on those outside of the Accounting department. Now our colleagues can have read-only access to accounting documentation, they can do their own cost research and have been empowered with self-serve access to the information they need to improve our company,” said Kendra Vsetecka, Accounts Payable Manager for Value Place.