Surprising a few skeptics along the way, they met their ambitious goal to launch by January 2015. With DocuWare Workflow Manager, the project team quickly and seamlessly set up a workflow for authorizing invoices. To digitize incoming invoices, five Cannon DR-C225 document scanners were acquired for various departments, which would each connect into the central document pool. Accounting and Purchasing were the first departments to start with DocuWare. Others such as Order Processing, Shipping, Sales and Quality Control will be added next. Five workstations were equipped with a second monitor, so that employees can comfortably work with their document management, ERP and other applications at the same time. The DMS solution was easily integrated with their Sage New Classic ERP system. With a click of a button, right from within their application, all of their Accounting and Purchasing records are stored in the central document pool, where they are securely archived for guaranteed compliancy. To securely and quickly check the approx. 700 incoming A/P invoices received monthly at M.O.L. Gummiverarbeitung, they added an electronic authorization workflow. After consulting with their vendors, M.O.L. now receives a large percentage of their invoices via email. With Connect to Outlook, these are stored in a DocuWare basket. Invoices that come in by regular mail are scanned in a central station and automatically indexed with the help of Intelligent Indexing. These are then also sent to an electronic basket. As soon as an invoice is captured and stored, a process is launched via workflow. An invoice will then either be sent to the Accounting or Purchasing Department, where it will appear in the task list of the responsible staffer. Depending on this person’s task, they may add a cost center, order number and delivery slip; check and book the invoice; then place a digital stamp on the document and add any necessary comments, before it automatically advances to another department for more information or it’s authorized for payment. Once an invoice has been paid, the workflow is ended.