After evaluating over 10 different document management programs, Mercury choose to implement DocuWare because of its workflow capabilities, flexibility, and ability to integrate with other systems the company considers vital. They worked with their Authorized DocuWare Partner to implement the solution.
Fueling transaction details such as location, number of gallons and date, electronically flow from airport gas stations directly into the company’s accounting program through Solar. Solar vastly improves the fuel transaction data collection process, providing quick, easy, and accurate invoicing. To help the accounting team answer questions about these invoices, the data is also electronically printed to PDF and automatically stored in DocuWare, acting as a document backup to what was purely electronic information.
Other payable invoices are scanned when received and the index terms are automatically “read” from the document using Optical Character Recognition from third-party software vendor ABBYY. DocuWare and MAS 500 are tightly integrated so information like payment document numbers, vendor names and status are pulled directly out of the accounting system and automatically added as index fields to the appropriate documents in DocuWare. Updates made in MAS 500 are automatically reflected in the DocuWare index fields, keeping the systems in sync. Additionally, Mercury’s DocuWare solution quickly expanded to the Human Resource Department where valuable personnel files were digitized, indexed and stored in DocuWare.