Paid Too Much, Received Too Little
You receive a shipment with a delivery slip in the warehouse and an invoice soon follows. This can mean making multiple copies. For instance, while the receiving clerk will need a copy of the delivery slip to verify what was actually received, other departments may need the slip for inventory control and stock pulling for manufacturing purposes, and you need a copy to verify the invoice for payment. This takes time, can be costly and environmentally, is not efficient.
As far as quality of your received shipment, at first everything may look in order but what happens when there is a problem with a part from a vendor? Purchasing may have the documents regarding the actual purchase but who sent the vendor the part specs for production? Are all these document easily located in one place for a quick resolution? Without having detailed documentation on hand to prove your order was placed correctly, your company may bear the additional costs.
Analysis of Product Details
Purchasing needs to analyze and consider all kinds of product parameters. If they don’t: expensive mistakes are on the horizon.
All Specs, All the Time
With DocuWare, the product specifications from decades past are retained in a well-structured manner. They are archived along with index criteria – such as type, date and vendor. Want to see a specific document? It’s easy to search and locate via index entries. Another option is to run a fulltext search, to look for any tiny detail such as a part number. In this way, all specs are available at once – regardless if you are accessing the documents via an ERP system or through DocuWare. Empowered with information, you’re sure to avoid expensive mistakes when re-ordering or switching vendors.
It makes no sense to compare apples-to-oranges when purchasing. If the proposals from various vendors aren’t organized in a way that lets you do side-by-side analysis, it could spell trouble. Your company could end up spending much more than it needs to.
Powerful Analysis Tool
In DocuWare’s central document pool, all of your proposals are safely stored for decades. You can check on previous proposals requested years ago and compare them with a current batch. Documents can be retrieved in seconds by clicking on index criteria like proposal title and vendor name. You are now empowered to analyze pricing and performance. Market trends become transparent so it becomes easier to make solid choices and money saving decisions.