On an individual level, accessing information is fast and simple no matter which office an employee is working from. Document retrieval time has been reduced to just seconds, allowing employees to fully leverage valuable accounting and job information. Automating invoice approvals made the process quick, easy and painless for everyone and allows branch office employees to seamlessly use the same efficient system.
With the development of an electronic invoice approval system, the A/P department has gained an efficient workflow process and monitoring system, which helps ensure that no invoices are lost or overlooked.
“My staff and I can now track an invoice throughout the entire approval process. With one glance I know which invoices have been pending approval for too long and my staff can easily e-mail a higher level manager for approval. DocuWare has improved each employee’s document accountability. I no longer receive collection calls for invoices that I was unaware had been lost in our paper-based approval system,“ said Hadd.
The department has seen additional cost savings by avoiding late payment fees. Added revenue was realized by taking advantage of early payment discounts. Furthermore, the staff is easily able to answer vendor questions now that information can be retrieved by many different index fields. With these combined benefits, vendor relations have also improved.
On a corporate level, DocuWare has bridged the gap between headquarters and branch offices by making information available electronically. This new efficiency has allowed the company to better manage its most important asset
– its employees. Efficient document management practices allow the company to do more without adding staff, positioning the company for growth.
Secure long-term electronic document storage allows the company to meet strict federal guidelines when storing test results and consulting information for state and federal Super Fund environmental clean up projects, reducing legal liability. The quick access to job files and financial information allows AET to provide its clients with better customer service, strengthening its business reputation and contributing to repeat business.