At the beginning of October 2016, the system was launched within one day with the support of DocuWare experts. Since then it has been running flawlessly with only minor improvements. Additional hardware did not have to be purchased – they had all the necessary equipment for scanning their documents. The cloud-based solution did not require any additional investment. In accounts payable, the approx. 50 to 100 incoming invoices received daily are stored immediately in a central document pool. Around three-quarters of the invoices are sent by email by their suppliers, which are imported directly into the cloud. Paper invoices are scanned and also stored centrally. Each invoice is then tagged via Intelligent Indexing. When not automatically readable from the invoice, further index information is manually entered, to make sure that they have all they need to book and track an invoice. Data captured includes booking account, cost center, service period, and planned payment date. This automatically launches a workflow to ensure that an invoice is reviewed within 24 hours. Invoices - controlled by account and cost center - appear in the task list of the responsible working group for review. It is released for payment once a digital "approved" stamp is placed on the record, which then automatically forwards it to the accounts payable staff for further booking and payment. If the approval is denied, requests for further information are also communicated via the workflow of the accounting department. Once reconciled, the workflow goes into another round. Payments are marked in the document’s index. Their external accounting firm is also integrated into the cloud solution. All documents that need booking are placed directly into their electronic document tray. Once the booking is completed, this process is confirmed with a digital stamp. In the index, the field "to be booked" will be marked as "booked." CFO Küster is very satisfied with this solution: "I now have an overview of all the bills that are on site at any time and can see immediately whether they have been verified, booked or any specifics about when they are to be paid." For the company, this means liquidity planning is possible even on a daily basis.