Upon their six month anniversary, Adam reports being consistently impressed. Almost 3000 documents were archived in this period in their central document pool. They are now putting plans in place to expand the use of DocuWare Cloud into other divisions. By the fall of 2016, their Quality Management Department will be digitalized – Adam-Transporte is ISO 9001-certified. Documents won’t only be made available to in-house staff, but all kinds of manuals and procedures will then be digitally available to their drivers with a click of button. This is further made possible through a cutting-edge telematics systems with GPS positioning and truck navigation found in all the company's vehicles. They are connected to the company's own logistics software and shipments can be traced at any time. "The telematics systems are basically small, built-in computers that also have Internet access," explains Christian Adam. "Which means they can also access the DocuWare file cabinets from anywhere.”
Even though his company hadn’t performed a detailed ROI calculation before introducing their ECM, according to Adams, the amortization of their investment is obvious. “The positive effects of digitalization on the entire company have been striking,” says Adam. He feels they are also well equipped for the future thanks to the cloud concept: “Opting for DocuWare Cloud saves us from making additional hardware investments in server and storage systems, relieves us from managing cumbersome data backups, or coming up with complex disaster recovery concepts, which given the rise in natural disasters, seems more necessary than ever. The cloud also makes sure that we have the latest and greatest features. And even if legal requirements change, we know that they will be reflected in our ECM solution in real-time."