Data entry and filing can be time-consuming. Handling documents for processing, then entering metadata and creating folder structures to file them in, can often seem daunting, and it may be tempting to rely on file folders for paper storage.
Just imagine instead that all you need to do is place your documents on a scanner or digital copier and everything is automatically indexed and stored—all your documents, instantly filed under the correct company name, together with similar types of documents, sorted by the right date. DocuWare Intelligent Indexing Service does this for you.
When a new document type is first captured, simply use the One Click Indexing feature. Click on the company name and date found in your document, and select the document type from the list provided. Going forward, the Intelligent Indexing Service learns from your entries. The next time you file a similar document from this company, the indexing criteria will automatically be applied. It only takes one click to confirm the entries.
Indexing is performed automatically, and the system learns on the fly, eliminating the step of manually filling out fields.