Processing documents, whether creating file folders structures or performing data entry, is time consuming and leaves the door open for human error. It’s tempting to just rely on paper documents in file folders. Just imagine if all you need to do is place your documents on a scanner or digital copier and press a button; that’s it - everything is automatically indexed and stored for you - all your documents, instantly filed under the correct company name, together with similar document types and sorted by the right date. That is exactly what DocuWare Intelligent Indexing does for you.
When a new document type is first captured, simply use the One Click Indexing feature. Click on the company name and date found in your document, and select the document type from the list provided. Going forward, Intelligent Indexing learns from your entries. The next time you file a similar document from this company, the indexing criteria will automatically be applied. It only takes one click to confirm the entries.
Since indexing is performed automatically and the system learns on the fly, you can eliminate manual typing making it faster than handling paper.