Simply select the application for storing in DocuWare on the MFP. Depending on the setting, you authenticate yourself either with a user name and password or with a predefined user to log into DocuWare. The available store dialogs are then listed on the display. When you select one, the fields of the store dialog are displayed. Enter the index terms for the document in these fields. You can either select the terms from select lists or enter them on the soft keyboard. Once you have completed all required fields, scan the document. The digitized document is now stored in the background, in the DocuWare file cabinet, along with the assigned index terms. All authorized users can now access it immediately.
Connect to Xerox is based on the technology of DocuWare Web Client. An embedded Web browser runs on the Xerox MFP. This communicates via HTTP with the DocuWare Connect to Xerox module, an ASP.NET application that runs within Microsoft IIS (Internet Information Services). To communicate with the DocuWare system, Connect to Xerox uses the DocuWare GAPI interface (General Application Programming Interface).
The scanned documents are sent from the Xerox device via FTP (File Transfer Protocol) to an FTP server, where they are stored in a directory. DocuWare accesses this directory on the FTP server via the file system, fetches the scanned files from there and stores the documents in the DocuWare file cabinet via GAPI. The index data for the scanned documents is transferred by Connect to Xerox directly to the GAPI interface.